You MUST have completed at least the first 4 weeks of the 12-week program in order to attend - if not completed yet, you MUST commit to completing before attending.  If you don't, you will not have the knowledge necessary and be unable to participate appropriately!

Training will commence at 08:30 CET on Tuesday 28 February and will finish at 13:00 CET on Thursday 2 March 2023.

You must commit to attend the full course (i.e. no late start or early finish) as the learning experience starts and builds from the minute we start to the final minute on the final day.

The full agenda and final logistical details will be sent out one week prior to the training.

Hotel booking

The course is being held at the Vienna House Andel’s Prague.  

All participants should stay at the hotel and a reservation will be made on your behalf from Monday 27 February to Thursday 2 March (3 nights).  Should you need a reservation outside the core nights due to flight availability, you will need your managers approval.

IMPORTANT: Please DO NOT reserve a bedroom directly with the hotel - you will receive confirmation of your hotel reservation nearer to the event. 
 

Room rate/room incidentals

Participants must settle the room rate (EUR 90 per room, per night) and room incidentals on arrival at the hotel, and expense following Fortinet internal processes.  

Room incidentals
You will only be able to expense authorised items as per Fortinet’s Travel & Entertainment Policy.

Flights / Train Bookings

Flights/Trains should be booked following Fortinet’s travel policy (see Fortinet Travel & Entertainment/Travel Booking Information).

Your flights/trains should be booked to arrive on Monday 27 February (to start promptly at 08:30 CET on Tuesday 28 February) and depart on Thursday 2 March (finish at 13:00 CET)*.   

*IMPORTANT.  It is your responsibility to book a return flight/train that will allow you to depart the hotel at 13.15 CET (organising own taxi), travel to the airport/train station, and time to embark on the flight/train.  (Recommend return flights should be booked no earlier than 15:30 CET.)

Parking

Private parking is possible on site (reservation is not possible) at the underground hotel parking (50 spaces) and costs 800 CZK (approx. 30 EUR per day). 

Airport

Transfer are not arranged to/from the airport, therefore, please book a taxi with the hotel reception and expense. Václav Havel Airport Prague = 30-40 minutes (depending on traffic).

If you wish to travel by public transportation, there is a bus station 1 min from the hotel which costs approximately 2 EUR and is a 50 minutes journey. 

Train station(s)

Transfer are not arranged to/from the train station(s), therefore, please book a taxi with the hotel reception. Travel to/from Prague Main train station is 10-15 minutes (depending on traffic).

For further travel information, please click on the following link: https://www.viennahouse.com/en/andels-prague/location.html.

Monday 27 February

Please be advised that you will need to organise your own dinner on Monday 27 February, and are able to expense within Fortinet’s travel and expenses policy.

Tuesday 28 February and Wednesday 1 March

Dinners are organised for all participants on Tuesday 28 February and Wednesday 1 March. Please advise any special dietary requirements during registration.

Dress code

Business casual.

Plug adapters

Please ensure you bring a European plug adapter for your laptop charger (if needed).

Visa

If you need a visa, please don’t delay in applying.

If you need information for your visa:

https://visaguide.world/europe/czech-republic-visa/

https://www.schengenvisainfo.com/czech-republic-visa/

If you need a letter of invitation, please contact the Event Team at FortinetEvents@touchassociates.com as soon as possible.

Please familiarise yourself with the Travel & Entertainment guidelines as you will have to pay the expenses (Hotel + Meals + others) and then submit an expense claim.

How to book travel

Here are some important steps you need to consider moving forward with your travel booking:

1. Ensure you have access to our internal travel booking application CONCUR. Please contact Stephen Pick if you do not have access yet. It will take a few minutes to get your profile setup.  Steve will require the following information to get you set up on Concur:
   1. Full name (as per passport, First , Middle, Surname) – 
   2. Employee number – 
   3. Manager name – 
   4. Company number, Region code (Country) – 
   5. Cost Centre –
2. Complete a Travel Authorization request. Please follow this LINK to access the form.
3. Under the “Expense Estimation Amount”, please consider the cost of your flight only.
4. To do so, use the CONCUR application to pre-book your flight by selecting you flight and placing the flight on hold. Pre-booking is valid 24h and will provide you with the cost of flight. 
   REMINDER : All attendees must book inbound flights to arrive in Prague on Monday 27 February and return flights on Thursday 2 March. Return flights should be no earlier than 3.30pm.
5. After submitting your Travel Authorization, you will receive a Travel Authorization approval from your manager with a travel request number (TR00xxxxxx).  Use this number to complete your flight booking in the CONCUR application – this is part of the final steps when you confirm your flight selection on the platform and complete your reservation.